JOB BRIEF:

The Executive Assistant [EA] will provide high-level administrative support to several key Directors, as well as travel coordination for the company and will report directly to the Administrative Team Manager. The EA must be open-minded and enjoy working within a multi-cultural team environment. The ideal individual will have the ability to exercise excellent judgment. Strong written and verbal communication skills are a must, alongside administrative, and organizational skills, as well as the ability to prioritize. An advanced level of English and French is required.

KEY RESPONSIBILITIES:

• Maintain Executive agendas (meetings, travel, and events) resolving any scheduling issues for the C-level people you will support
• Arrange complex travel and accommodation
• Prepare and verify expense reports
• Manage and update the executives’ contacts
• Respond proactively to emails and phone calls
• Manage sensitive matters with discretion
• Undertake additional administrative duties as assigned by the executives and the administrative manager
• Assist with processing visa applications

SKILLS AND QUALIFICATIONS:

• Ability to work well in a team-environment as this role involves working closely with the administrative team and other executive assistants

• Excellent communication, time management, and follow-up skills; proven ability to meet deadlines and demonstrate excellent judgment

• Bachelor's degree is preferred
• 5 years of relevant experience in a similar role is required
• Proficiency in MS Office Pack 365 and Travel booking platform (KDS)
• Ability to function well in a fast-paced environment using several computer systems (software) interchangeably and simultaneously

REUIQRED PROFILE:

• Commitment to excellence - perform duties at the highest level possible on a constant basis.
• Excellent communicator - able to interact with people of all levels and cultures in a confident and professional manner.
• Demonstrate ability to work with sensitive information.
• Have a team-oriented mindset.
• Ability to think outside of the box with a sense of urgency/be able to work under pressure.