Executive Assistant

Job description


The Executive Assistant [EA] will provide high-level administrative support to several key Directors, as well as travel coordination for the company and will report directly to the Administrative Team Manager. The EA must be open-minded and enjoy working within a multi-cultural team environment. The ideal individual will have the ability to exercise excellent judgment. Strong written and verbal communication skills are a must, alongside administrative, and organizational skills, as well as the ability to prioritize. An advanced level of English and French is required.


  • Maintain Executive agendas (meetings, travel, and events) resolving any scheduling issues for the C-level people you will support
  • Arrange complex travel and accommodation
  • Prepare and verify expense reports
  • Manage and update the executives’ contacts
  • Respond proactively to emails and phone calls
  • Manage sensitive matters with discretion
  • Undertake additional administrative duties as assigned by the executives and the administrative manager
  • Assist with processing visa applications

Job requirements


  • Ability to work well in a team-environment as this role involves working closely with the administrative team and other executive assistants
  • Excellent communication, time management, and follow-up skills; proven ability to meet deadlines and demonstrate excellent judgment
  • Bachelor's degree is preferred
  • 5 years of relevant experience in a similar role is required
  • Proficiency in MS Office Pack 365 and Travel booking platform (KDS)
  • Ability to function well in a fast-paced environment using several computer systems (software) interchangeably and simultaneously


  • Commitment to excellence - perform duties at the highest level possible on a constant basis.
  • Excellent communicator - able to interact with people of all levels and cultures in a confident and professional manner.
  • Demonstrate ability to work with sensitive information.
  • Have a team-oriented mindset.
  • Ability to think outside of the box with a sense of urgency/be able to work under pressure.