Office Administrator

Job description

Job Desciption: 

•Carry out office duties, including working with various stakeholders to ensure all staff have necessary supplies, equipment and enjoy a supportive physical environment

•Support office budget and implement cost controls under management of the Administrative Manager

•Play a key role in supporting the logistics of events under the management the Administrative Manager

•Update and order new equipment with the assistance of IT

•Provide basic IT support to staff when necessary

•Maintain all office equipment, including maintenance and troubleshooting

•Supervise and direct PK Net Staff

•Supervise office maintenance - Spie/Club Dépannage

•Supervise office recycling policy (La Poste/Nespresso/Shred It)

•Liaise and supervise relationships with building and facilities-related vendors

•Order supplies when needed

•Supervising Operations Assistant, ensure that all conference rooms are organized and clean at ALL times, this includes disposal of papers & trash, refill of water/glasses, pens, pads, flip cart paper, etc.

•Provide support for travel bookings and expense reports

•Ordering and maintaining inventory list of building ID badges, keys, etc.

•Making sure we always have competitive pricing for all supplies

•Business Cards - new orders, renewals, etc.

•Attendance sheet

Job requirements


  • Minimum 3 to 4 years of relevant experience
  • Dynamic
  • Service-oriented
  • Bilingual English
  • Multitasking
  • Eye for details – Eagle eye
  • Organized
  • Sense of priority
  • Autonomous
  • Concierge or Quality Inspectors at a Palace Hotel would be an advantage.